New Reservation
Room Availiabilty

The buildings are not open on weekends, or after hours. Reservations cannot be scheduled prior to 8:30 AM. A $35 per hour security fee will be applied to any reservation taking place after 5:00 PM.

Files to review for reserving selected room:
Meeting Information
:
Training Room Reservation and Usage Agreement

Please initial below to confirm your understanding and acceptance.

  1. Reservation Procedures
    1. I understand that reservations shall be made through The Learning Center by the designated representative only. CCG employees may submit requests using the online Facilities Reservation Request form.
    2. I understand that reservations must be made at least one week in advance.
    3. I agree to contact the Learning Center Representative to confirm room availability and verify that my reservation has been booked.
    4. I understand that reservations will be accepted subject to the provisions of these guidelines and in the order received. The Learning Center Representative reserves the right to reject a reservation request if the anticipated attendance exceeds room capacity, or if the meeting is anticipated to be disorderly, dangerous to property, or in any way inconsistent with or in violation of these terms and conditions.
    5. I understand that the Learning Center Representative has the right to change or reassign a reservation. Every effort will be made to suggest an alternative, and the Representative will provide the affected group with as much advance notice as possible.
    6. I understand that I must not submit a reservation request on behalf of a third party. If a third party wishes to reserve a facility, they must submit the request themselves.
  2. Cancellations
    1. I understand that cancellations must be submitted no less than 48 hours prior to the scheduled event. Failure to notify the Learning Center Representative of a cancellation may result in forfeiture of future bookings. In the case of a cancellation, I will inform the Learning Center Representative at least 24 hours in advance by calling 706-225-3637/3642 or by sending an email to the Learning Center personnel.
  3. Room Condition, Equipment, and Décor
    1. I understand that The Learning Center is not responsible for décor preferences and is responsible only for providing the available room setup options.
    2. I will not move the podium in any manner, unless I have received prior approval.
    3. If I need to connect a laptop to the podium, I will contact the appropriate staff to perform the connection or obtain prior instruction before doing so.
    4. Regarding specific equipment, I will consult with the Learning Center Representative. Some equipment is available only in specific Conference Rooms, and use of such equipment must be requested by the booking representative and approved by the Learning Center Representative.
    5. I will ensure that all equipment, tables, and chairs in the room are left in the same condition in which they were found, and that all equipment used is returned to its original location. I will promptly notify the Learning Center Representative of any issues that occurred during use,
  4. Food, Beverages, and Cleanliness
    1. If food is to be served, I understand that catered food is the responsibility of the booking representative. I will notify the Learning Center Representative as soon as possible if there is a change regarding the decision to bring food into the facilities.
    2. I will ensure that all food and garbage are removed from the training room and disposed of in the designated receptacles located on the tile floor in the kitchen area or hall area. This is to prevent any leakage onto the carpet.
    3. I will ensure that the room is left in a clean, neat, and orderly condition, and I will promptly notify the Learning Center Representative of any issues that occur during use, including but not limited to spills and stains.
  5. Acknowledgment and Consequences
    1. I acknowledge that failure to meet any of these requirements will result in the forfeiture of all future rights to reserve this room.
    2. I understand that all requests are manually reviewed and verified, and that any incorrect requests will be rejected.
    3. By submitting this form, I acknowledge that I have read and understood the reservation guidelines in their entirety and agree to abide by all terms and conditions.